Privacy Policy
Categories of Information Collected
In the course of operating MONOLITH and its associated web portals and automated utilities, the following data may be processed:
1.1 Discord Account Identifiers
Public profile metadata including your unique Discord Snowflake User ID, username, avatar hash, server join date, and assigned role identifiers.
1.2 Moderation and Audit Telemetry
Records of disciplinary actions (warnings, timeouts, kicks, bans), infraction reason codes, timestamps, and staff case IDs necessary to maintain community safety and prevent ban evasion.
1.3 Content Processed by Automated Utilities
Public channel messages, command invocations, and reaction timestamps processed transiently by authorized moderation bots to perform AutoMod filtering, anti-raid verification, and logging.
1.4 Portal & Website Traffic
Standard anonymous web server telemetry collected by our hosting provider (Cloudflare Pages), including client IP addresses, browser user agent strings, and request timestamps, utilized strictly for DDoS mitigation and performance delivery.
Purpose and Legal Basis for Processing
Data processing is conducted strictly to serve legitimate community administration objectives, specifically:
- Authenticating membership and gating server entry via verification checks.
- Defending the server against malicious raids, spam campaigns, and automated attack vectors.
- Facilitating competitive tournament operations, fair-play validation, and prize distribution.
- Investigating and responding to member reports and security appeals.
Data Retention Schedule
| Data Type | Retention Period | Purpose & Disposition |
|---|---|---|
| Ephemeral Bot Caches | 24 to 48 Hours | Temporary command parsing; automatically purged. |
| Moderation Action Logs | Duration of server operation | Preserved in audit logs to track repeat offenders and prevent ban evasion. |
| Tournament Records | 180 Days | Auditing scoring, historical dispute resolution, and prize verification. |
| Cloudflare Access Logs | Up to 30 Days | Security traffic analysis and network defense; automated deletion. |
Third-Party Service Providers
MONOLITH does not sell, rent, or monetize your personal data. We rely on established technical service providers who process data strictly under their respective privacy protocols:
- Discord Inc.: Core communications platform host (Discord Privacy Policy).
- Cloudflare Inc.: Web hosting, CDN, and DDoS protection for this portal (Cloudflare Privacy Policy).
- Authorized Discord Bots: Selected open-source and verified applications (e.g. AutoMod, Ticket Tool, Carl-bot) operating under strict data minimization standards.
Your Rights and Data Deletion Requests
Regardless of your geographic location, MONOLITH extends baseline privacy rights to all members:
5.1 Right to Access and Correction
You may request a copy of any logged moderation records associated with your Discord User ID, or request corrections to erroneous entries.
5.2 Right to Erasure
Upon leaving MONOLITH, you may request the deletion of historical bot data, tournament submissions, and non-essential logs by filing a formal request with server administrators.
Children's Privacy Protection
MONOLITH is strictly restricted to individuals aged 13 and older (or the applicable age of digital consent in your jurisdiction). We do not knowingly collect or solicit personal information from children under 13. If we discover an account belongs to an underage user, the account will be immediately expelled and all associated records purged.
Security Controls
Administrative access to moderation logs, bot dashboards, and server controls is restricted exclusively to authorized personnel who have mandatory Two-Factor Authentication (2FA) enabled. All server endpoints utilize TLS/HTTPS encryption.
Privacy Inquiries and Contact
To exercise your privacy rights, request data deletion, or raise security concerns, please contact the administrative team through our Contact Portal or open a ticket in the server.